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Services · Hire & rentals

Booked out,
brought back,
accounted for.

Hire is a calendar problem wearing a retail costume. You’re not selling the item, you’re selling the days — and double-booking one piece of kit is the fastest way to lose a customer for good.

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Live within the week

Services, durations, prices and staff loaded in — usually an afternoon's work. You take bookings the same week.

Keep your diary and your clients

Coming off Fresha, Treatwell or paper? We migrate the client list and forward bookings so nothing drops.

Your rules, enforced automatically

Deposits, cancellation windows and no-show fees set the way you want — so the system has the awkward conversation, not you.

What it does

Sell the days,
not the item.

Availability by date

Each item booked out for a period, so the calendar shows genuine availability rather than a stock count that means nothing.

Deposits and damage holds

Take a deposit at booking and hold a card for damages, released on safe return. No cash envelopes in a drawer.

Return tracking

See what's out, what's late and what's due back today. Late fees applied consistently instead of when someone remembers.

Hire agreements and terms

Terms agreed at booking and stored with the hire, so any dispute has a record behind it.

Daily, weekly and weekend rates

Different pricing by duration, applied automatically. Weekend rates stop being a manual override.

Utilisation per item

Which kit earns its keep and which sits in the back. Buy and retire on evidence.

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A day on the job

Out on Friday,
back on Monday.

Hire businesses lose money on double-bookings, late returns and unrecorded damage.

01

Booked — for actual dates

Customer reserves the item for a period. Nobody else can book it for those days, because the calendar is the source of truth.

02

Collected — deposit and terms

Deposit taken, card held for damages, terms agreed and stored. Handover is documented rather than remembered.

03

Out — you know where everything is

A live list of what's out and when it's due. Chasing becomes proactive instead of a monthly surprise.

04

Returned — checked and released

Item checked in, hold released or damage charged against the record. The loop closes properly.

Pricing

Priced per location,
not per headache.

No joining fee and no monthly minimum. Quiet month, smaller bill.

Free

The basics to run a single location and stay ahead of the diary.

  • Free online booking site
  • Client profiles & notes
  • Card payments at a rate quoted for you
  • Next-day payouts
Most businesses

Plus

Where most growing businesses land. No-show tools usually cover the fee.

  • Everything in Free
  • Email & text confirmations
  • No-show protection & deposits
  • Google Calendar sync

Premium

For bigger teams, multiple rooms and complex commission structures.

  • Everything in Plus
  • Tiered commission tracking
  • Resource & room management
  • Custom permission sets

Square’s published UK pricing, correct at time of writing. Processing fees apply separately — a rate quoted for your business. Not sure which tier fits? That’s what the free review is for.

The kit

What we'd put
in your van or studio.

Square Terminal printing a receipt

Square Terminal

Takes payment and prints a receipt anywhere. Battery lasts a full day out.

Client feedback
“Placeholder quote — replace with a real client testimonial, with permission, before this page goes live.”
Client nameEquipment hire & rentals · Town
Questions

The ones we get asked.

Can it stop me double-booking the same item?

Yes — availability is by date, so an item booked for the weekend can't be booked again for those days.

Can I hold a deposit for damage?

You can take a deposit at booking and refund it on safe return, or charge against a stored card. Be clear in your terms about what you'll charge for and when — that's what makes it stick.

Does it handle different rates for a day versus a week?

Yes, with duration-based pricing applied automatically, including weekend rates.

Can I see what's overdue?

Yes — a live view of what's out and what's late, so chasing happens on time rather than at month end.

More in Services

Professional services Cleaning services Home & repair trades Health & fitness Clinics & healthcare Charities & nonprofits Festivals & events Stadiums & sports venues
Next step

Stop chasing
money you've
already earned.

A free, no-obligation review of how you quote, book and get paid. We’ll tell you what we’d change — even if the answer is nothing.

Speak to sales sales@squareuk.com

Get your quote

Two minutes, no obligation, and a person calls you back.

  • Itemised in writing before you commit
  • A named person, not a call centre
  • Nothing submitted to Square until you say so
Get a quote

Or call 0330 520 2791

Get quote Call 0330 520 2791